To comply with the Government’s ‘Openness of Local Government Regulations 2014’, Sinnington Parish Council has produced a Guidance document to accommodate the right to record their meetings. (see below)
Guidance for the Recording of Parish Council Meetings Sinnington Parish Council
1. Requirements
The Parish Council will display these requirements for the recording of meetings on the village notice board and on the village blog site so that those who wish to undertake recordings are aware.
2. Recordings
Those wishing to make recordings are advised to make contact in advance with the Parish Clerk or the Chairman. Their contact details are provided below. Those approved to make recordings should do so in a non-disruptive manner and shall not interrupt the proceedings. Recordings are limited to the duration of the meeting and must not start until the meeting is called to order and must cease at the close of the meeting.
3. Recording Equipment
The type of equipment to be used must be agreed to and attended to at all times during recording.
4. Recording Facilities and Arrangements
The need for any support facilities e.g. a table, must be requested. The Clerk or Chairman will define where in the room any recording may be made. This location will be clearly visible to all.
5. Exclusions and Suspensions
Where deemed appropriate by the Parish Council, the public may be excluded for part or all of the meeting and that recording shall not be permitted. People under 18 years of age shall not be filmed without parental consent.
6. Compliance with the Law
Any recording must comply with the law and specifically; The Human Rights Act, The Data Protection Act and the laws of libel and defamation.
7. Editing and Publication
Any recording made must not be edited or changed to misrepresent the proceedings especially if to be made available on social media sites.
8. Liability
The Parish Council is not liable for the actions of any persons making recordings of its meetings.
Sinnington Parish Council
Clerk: Mr Derek Waters (from January 2016)
Chairman: Mr Roger Hudson
Dated: April 2015
This document will be present for reference at all meetings for those wishing to make recordings of the proceedings and they will be requested to complete a form to verify that they have read and understood the requirements set out in the Guidance document. (below)
Form of Compliance with Sinnington Parish Council document;
‘Guidance for the Recording of Parish Council Meetings
Sinnington Parish Council’ : dated April 2015
I have read and understood the content of the above document and will comply with the accommodation and requirements set out.
Name;…………………………………………………………………………………………………
Organisation;………………………………………………………………………………………
Meeting:……………………………………………………………………………………………..
Date;…………………………………………………..
Parish Council Representative;……………………………………………………………..
May 2015